This application allows you to get into your documents from any computer, at any time, even if your home computer is switched off. You can also work on a document on your home computer, then on a laptop and have only the latest copy of the document on both machines. Incidentally, it also provides you with secure, off-site backup of your work.
How does it work?
You have a special Dropbox folder on your computer that copies all documents inside it to a folder that lives somewhere on the internet. Any time you change a document, it automatically changes its copy in cyberspace (but it does back up a previous version in case you want to return to it).
You can set up the same folder on two computers, and its contents will match on both machines as long as you have connection to the internet.
Or you can access the internet copy of your folder from any computer (or ipad, or iphone), and read or download it.
It is very easy to set up and use, and works on both Macs and PCs.
It is handy if you see clients in one location and write reports in another. It also allows you to access a document you desperately need from any location on the planet.
And guess what?
IT IS FREE.
Well, up to a certain amount of storage. If you want more storage, you have to pay, but I have not exceeded my free storage allotment yet. Even though I have put my whole Documents folder into the Dropbox folder. You will exceed it for sure, though, if you want to back up your pictures or films.
I have reviewed all the small print regarding security and confidentiality of data and I am happy with it. However, I would strongly recommend that you perform your own review and arrive at your own decision.
For more information, including a somewhat daft video, check out https://www.dropbox.com/